Notion template · One-time purchase
The homeschool planner and record book that lives in one place.
Plan lessons, log attendance, track grades and reading, and keep the records your state may ask for — in a single Notion workspace that works on your laptop and your phone. No spreadsheets, no scattered binders, no subscription.
One-time purchase · Free lifetime updates · Works on Notion's free plan
Homeschooling is the easy part. The record-keeping is what piles up.
Attendance days in one notebook. A reading list on the fridge. Test scores in an email folder. Grades in a spreadsheet you forget to open. And every year the same low-grade worry: if someone asked, could I show what we actually did?
This template puts all of it in one Notion workspace, so planning the week and keeping the records are the same five minutes — not two different chores you do at midnight in April.
Everything in one Notion workspace
Six connected pieces, all linked to your children and your school year.
Plan and record in one motion
The week you plan becomes the week you logged. Lessons, attendance, grades, and reading all link to the same students and school year — no double entry.
Records that hold up
A home for each record type HSLDA suggests keeping — attendance, work samples, test scores, immunization, transcript, and correspondence — with the retention guidance built into the page.
On every device, offline-friendly
It's Notion, so it syncs to your phone, tablet, and laptop. Log a reading session from the couch; review the portfolio on the big screen later.
One family, one dashboard
Every entry carries a Student field. Filter any view to one child or see the whole household at a glance — built for multiple kids from day one.
Yours to change
Add a subject, rename a tier, build a new view — it's your workspace. The template is a starting structure, not a locked app.
One price, no subscription
Buy it once, duplicate it forever, get future updates free. No monthly fee, no per-child charge, no account to manage but your own Notion.
From purchase to first logged day in minutes
- Get the linkYou receive a Notion share link the moment you buy.
- Duplicate itOpen the link and click Duplicate (top-right). A private copy lands in your own Notion workspace — nothing connects back to anyone else.
- Add your children & subjectsType in each child and the subjects you teach. Everything else links to those.
- Set your state rowOpen the requirement tracker, find or add your state, and drop in your filing and assessment dates from your HSLDA state page.
- Plan and log the weekPlan lessons, check off the day's attendance, jot a reading entry. The record builds itself as you go.
Try a free sample first
Before you buy, look at exactly how the system is built — for free.
The structure, in plain view
The full structure blueprint on this site lists every page, every database, and every field in the template — the same plan used to build it. It's free to read, so you can judge the depth before spending anything, or even rebuild a basic version yourself.
- Every database and the fields it holds
- How the pieces link together
- The record-retention guidance, sourced to HSLDA
The records side, taken seriously
Homeschool rules differ by state. HSLDA — the Home School Legal Defense Association — sorts every state into four regulation tiers. The template's requirement tracker is built on these, and so is the retention guidance.
| Regulation tier | What the state asks for | What that means for your records |
|---|---|---|
| No notice | No notification to the school district or any agency to begin. | Keep attendance, work samples, and assessments anyway — they protect you and show progress. |
| Low | Send a notification to your local school district. | Keep a copy of every notice or affidavit filed, plus attendance and work samples. |
| Moderate | Notification plus test scores and/or a professional evaluation of progress. | Retain annual assessment scores or a portfolio; keep state-required assessment results permanently. |
| High | The above plus extras: curriculum approval, parent qualifications, or home visits. | File plans (e.g. an IHIP), quarterly reports, and assessments — keep every filing and all official correspondence permanently. |
What HSLDA recommends keeping — and for how long
| Record | How long to keep it |
|---|---|
| Work samples / portfolio | A three-year cycle — current year plus the previous two. |
| State-required end-of-year assessment scores or portfolios | Permanently. |
| All correspondence with school officials | Permanently. |
| High-school transcript | Non-optional for high schoolers; keep permanently. |
| Immunization records or waivers | Keep current; required for homeschoolers in some states. |
This is general information, not legal advice. Homeschool law changes and varies by district. The template is an organizer for your records and deadlines — always confirm the current requirements for your state and local district on your state's HSLDA page or with your state Department of Education.
Get the homeschool planner & records template
- All 6 modules, fully linked
- Multi-child ready
- Works on Notion's free plan
- Free lifetime updates
Delivered as a Notion duplicate link. Digital product — please review the sample and blueprint before purchase.
Prefer to see it first? Read the free blueprint · free sample
Questions
Do I need a paid Notion account?
No. It runs on Notion's free Personal plan, which is plenty for one parent tracking one or several children. You duplicate the template into your own workspace with one click. One caveat: Notion's free plan limits file uploads to 5 MB per file — for a large multi-page work-sample scan, either compress the photo/PDF or attach a link to the file stored elsewhere (Google Drive, iCloud).
What homeschool records should I actually keep?
HSLDA recommends attendance days, work samples or a portfolio, test scores, immunization records or waivers, and a high-school transcript. Work samples on a three-year cycle (current year plus the prior two); state-required assessment scores and all correspondence with officials kept permanently. The template has a labeled home for each.
Does it tell me my state's requirements?
It gives you a tracker built on HSLDA's four regulation tiers plus the universal record types, with a few states pre-filled as worked examples and a direct link to your state's official HSLDA page. It organizes the rules; it isn't legal advice. You confirm the current rules for your state and district.
Can I track more than one child?
Yes — it's built for it. Subjects, lessons, attendance, grades, and reading each have a Student field, so you filter any view by child or run the whole family from one dashboard.
Will it work on my phone?
Yes. Notion has iOS and Android apps that sync with the desktop and web versions, so you can log a reading session or mark attendance from anywhere and review the portfolio on a larger screen later.